Conference Matters 141

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The long road to Carbon Zero

Postillion Hotel & Convention Centre WTC Rotterdam

In the heart of Rotterdam, right at the Coolsin gel, lies the iconic Postillion Hotel & Convention Centre WTC Rotterdam. The monumental former Grain Exchange is now a turn-key convention centre. Fully renovated in 2021 and complete with state of the art AV in the flexible plenary room that can host up to 1,200 delegates. The numerous breakout rooms and adjacent exhibi tion space (4,000 square metres), all situated on the same level, make this venue both immense and compact. The 168 four star hotel rooms on site that have been added in 2021 ensure this is the perfect place for multiple day international association conferences. From Schiphol Airport this venue is reachable within 35 minutes by fast train. From London Pancras you are at the door step within 4 hours!

Energy is a big challenge for venues wanting to become carbon zero, as they are dependent on a number of factors which are not necessarily within their control. The volatility of energy prices, as seen over the last year, helps to make the case and move forward. Measurement remains a key issue. Energy prices, especially in Europe, have been subject to extreme volatility over the last year. As a result, energy has become much more than just a line in the budget and it is not unlikely that it will be the CFO taking the lead in addressing the energy challenge in many convention centres. Typically, venues will go through a number of phases, the first one trying to save energy. Sustaina ble IT is definitely an area to consider – just have a walk around the venue at night and detect all the devices still using energy without any need. Another one is to sit down with event organizers and agree on the temperature required – reducing from 20°C to 19° C can make a serious diffe rence when it comes to large surfaces. The second phase will consist of moving to renewable energy, either via the grid or on site. However, the big difference will be made by venues moving to renewable energy on site, both from a sustainability and a financial perspective. Many venues are investigating putting in place solar, thermal, wind or other sources of energy. Here, it is important to realize that the majority of the venues will need to implement a mix of solutions and that local legislation needs to be looked into. Independently of the solutions chosen, the next big hurdle will be the measurement. Event organizers are increasingly asking venues to provide data on the energy usage for their events, in order to demonstrate sustainability efforts on their level. This comes with a number of challenges: not all venues are equipped with sufficient meters to provide this data and even if meters are in place, assumptions still need to be applied. Just to give an example: how do you split up the energy used by the catering facilities over the different events – with preparing sandwiches requiring less energy than a buffet? When it comes to measurement, it will be important to come to a number of standards which all parties agree on. The good news is that this is being addressed via the Net Zero Carbon Event initiative, more specifically the Venue Energy Workstream. It once again demonstrates that our industry can make a major difference by working together.

www.postillionhotels.com

POSTILLION HOTELS

SVEN BOSSU CEO of the International Association of

Convention Centres (AIPC), that connects

exhibition and congress managers

worldwide. Comments? Send an e-mail to

EXTRA INFO

PERSONS

conferencematters@zynchrone.com.

29 MEETING ROOMS

168 HOTEL ROOMS

1 RESTAURANT

1200 CONGRESS

1500 PARTY

1000 RESTAURANT

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